Debarment Report

Managing compliance

Debarment Report

The Debarment Report is a vital compliance tool found within the COMPANY sub-tab of the Reports section. This report is used to verify that your agency’s staff and contractors are in good standing with federal and state regulatory bodies, protecting your organization from significant legal and financial penalties.

Purpose & Scope

In the healthcare and social services sectors, federal law prohibits agencies from employing or contracting with individuals who have been "excluded" or "debarred" from participating in programs like Medicare and Medicaid.

The Debarment Report automates the process of checking your active staff list against databases such as the OIG (Office of Inspector General) and SAM (System for Award Management). Its primary goals are:

• Regulatory Compliance: Meeting the requirements of the Social Security Act and state-specific mandates.

• Risk Mitigation: Preventing "positive hits" that could lead to the loss of government funding or heavy fines.

• Audit Preparedness: Providing a "paper trail" that proves your agency conducts regular screenings.

Key Data Fields

The report typically includes the following columns to ensure clear verification:

Field	Description
Staff Name	The name of the employee or contractor being screened.
NPI / ID	The professional identifier (if applicable) used for the search.
List Source	Which database was checked (e.g., OIG LEIE, SAM.gov, or NJ State list).
Status	Indicates "Clear" (No matches found) or "Review Required" (Potential match found).
Last Checked	The timestamp of the most recent automated or manual screening.

How to Use the Debarment Report?

1. Generating the Report

Navigate to the Reports tab and select the COMPANY section. Find "Debarment Report" and click VIEW REPORT. The system will aggregate the latest screening data for all active users.

2. Handling "Potential Matches"

If a staff member is flagged:

• Use the VIEW REPORT option to see the specific reason for the debarment (e.g., "Criminal Offense" or "License Suspension").

• Verify the individual's identity (SSN or Date of Birth) against the official government record to rule out false positives (common with similar names).

3. Exporting for Compliance

• Click the PDF icon to download the report. This is often required during annual audits or when applying for new state contracts to prove your workforce is fully cleared.

4. Setting as Favorite

For compliance officers who must run this check monthly, click the Star icon. This pins the report to your sidebar for one-click access.

NJ Consolidated Debarment Report (Specific Use Case)

If your agency operates in New Jersey, you should specifically utilize the NJ Consolidated Debarment Report. This version includes specialized data from the NJ Department of the Treasury, covering:

• Medical Debarments (Specific to NJ Medicaid).

• Vendor Debarments (Specific to NJ State contracts).

• Wage & Hour Violations that may not appear on federal lists.