NJ Consolidated Debarment Report

Managing compliance

The NJ Consolidated Debarment Report is a specialized compliance tool located under the Agency Reports section within the Reports tab. While the standard Debarment Report focuses on federal exclusions, this report is tailored to meet the State of New Jersey's rigorous oversight requirements. The report lists the status of any employees that may be in one of the lists maintained as part of the Agency's debarment, suspension, and disqualification actions taken according to Executive Orders #34 (1976) and #189 (1988).

Purpose & Scope

Agencies operating in New Jersey are required by state law to ensure that employees, contractors, and vendors are not debarred from public contracting or healthcare participation at the state level. This report consolidates data from multiple New Jersey state databases to provide a single point of verification.

It checks against several key lists, including:

• NJ Department of the Treasury: Individuals or entities debarred from public contracting.

• NJ Department of Labor and Workforce Development: Employers or individuals debarred for wage and hour violations.

• NJ Division of Consumer Affairs: Healthcare professionals with suspended or revoked licenses.

• NJ Medicaid Fraud Division: Individuals excluded from the state Medicaid program.

Key Data Fields

The report provides a detailed breakdown to ensure your compliance officer can make informed decisions:

Field	Description
Staff/Vendor Name	The legal name of the individual or entity being screened.
State ID/License #	The unique identifier or professional license number used for the search.
Debarment Source	The specific NJ State Department that issued the debarment (e.g., Treasury, Labor).
Effective Date	The date the debarment began.
Expiration Date	The date the debarment is scheduled to end (if applicable).
Status	Current standing ("Clear", "Matched", or "Under Review").

How to Use the NJ Consolidated Report

1. Accessing the Report

Navigate to the Reports tab, select the COMPANY sub-tab, and scroll to the Agency Reports section. Click on NJ Consolidated Debarment Report.

2. Running a Compliance Check

• Click VIEW REPORT to generate a live view of all current staff against the NJ state databases.

• The system automatically refreshes this data periodically, but clicking "View" ensures you are seeing the most recent sync.

3. Exporting for State Audits

New Jersey state auditors often require proof of these checks during annual reviews.

• Use the PDF button to export a timestamped document.

• This document includes the agency's name and the date of the check, serving as an official record of your due diligence.

4. Favoriting for Easy Access

Since NJ state checks are typically required on a monthly or quarterly basis, click the Star icon to pin this report to your sidebar.

Important Note on "Matches"

A "Matched" status does not always mean the employee is prohibited from working. It indicates that a record with a similar name or ID exists in the NJ state databases. Admins should manually verify the Social Security Number (SSN) or Date of Birth (DOB) against the official NJ Debarment Lists before taking administrative action.